Privacy Policy

Last Modified: October 14, 2019

Welcome to the Systemax Inc. and its affiliate subsidiary companies (collectively, our “Company”) Career Section of our website (our “Career Site”).  We appreciate your interest in employment opportunities at our Company. This Privacy Notice is applicable to all information which has been or will be collected from you during your use of our Career Site. 

Your Consent

By accessing our Career Site, you are indicating your agreement to this Privacy Notice. If you have any questions regarding this Privacy Notice, contact our Company at privacy@systemax.com. (This email box is not for general employment inquiries).  You also agree that this Privacy Notice will be drafted in English.

Personal Information We Collect

This Privacy Notice covers any personal information you submit through our Career Site as part of the job application, job search, or on-boarding process, including:

  • Your name, address, email address, telephone number, or other contact information;
  • Your resume, cover letter, application, previous work experience, and education information;
  • The position(s) for which you wish to be considered, desired salary, willingness to relocate, and other job preferences;
  • Prior employers, dates of employment, positions held and/or job titles;
  • Name and contact information for references (it being solely your responsibility to obtain consent from references before providing their personal data);
  • Professional and other work-related licenses and certifications held; and
  • Any other personal data that you provide during the job search, application, or interview process with our Company.

We may also receive the following categories of information from other sources:

  • Where permitted by law, background check data, potentially including your criminal history records;
  • Information concerning your prior employment, including (where permitted by applicable law) compensation and your educational and academic degrees, from employment agencies, publicly available sources, social media websites, former employers and/or educational institutions; and
  • Information provided by references that you provide.

In addition, if you apply for a position in the United States, or in another country that permits such voluntary data collections, you will have the opportunity to provide information about your gender, race/ethnic origin and/or veteran status in order for us to conduct equal opportunity monitoring.  If you decline to provide this information, your application(s) will not be affected in any way. If you choose to provide this information, you consent to our using it for equal employment opportunity monitoring purposes. This information will be held and stored anonymously and will not be used to evaluate your application for employment.

Use and Disclosure of Personal Information

By accessing our Career Site, you acknowledge and agree that:

  • Our Company is authorized to collect, use, access, transmit, store, process and disclose the information it obtains through your use of our Career Site, including but not limited to the information you submit in connection with your employment application and in order to process it for employment, as permitted by law. If you are applying for a position with our Company from outside the United States, the personal information that we collect about you in the recruitment process may be transferred to, and stored on, our servers, located in the United States.    
  • Our Company will use your information to: process your application; assess your capabilities and job qualification; conduct reference checks; communicate with you; comply with any applicable law or regulation; conduct background checks (only with your prior consent); and any other actions necessary or applicable in connection with your application, hire, or employment.
  • Our Company may retain your information as long as necessary and appropriate to comply with applicable legal standards. Once the information is submitted, you cannot later delete this information. If you are offered a position with our Company, this information may be transferred into our human resources system and used to manage the new hire process. If you become an associate, any personal information you submit may become part of your associate file and may be used for other employment/work-related purposes. Your information will be destroyed in accordance with our Company's document retention policy.
  • Except as otherwise provided by this Privacy Notice or as required by law, our Company associates, recruiters, human resources staff, managers and their designees, lawyers, auditors, professional advisors, consultants and/or other service providers affiliated with our Company who are involved in the process of considering applications for employment and website administration or maintenance will be the only individuals or entities with access to your personal information.
  • Any employment offer that may result from your submitting information in response to a job opening listed on this Career Site is in accordance with the specific terms of that offer. Nothing on our Career Site shall be construed as a contract of employment or as a guarantee of continued employment or employment for any specific duration.
  • This Privacy Notice may not apply with respect to information already in our Company's possession, such as information obtained by our Company in connection with your current or former employment at our Company, or information that is publicly available to our Company.

Business Transfer

Our Company may transfer or assign any applicant information, including personal information, owned, under the control of, or received by our Company, in connection with a merger, divestiture, stock sale, restructuring, reorganization, dissolution or other sale or transfer of some of all of our Company’s assets, whether as a going concern or as part of bankruptcy, liquidation or similar proceeding.  We will use contractual clauses to ensure that your personal information is used and disclosed for the purposes for which it was collected and will be subject to the appropriate safeguards.

Data Security and Protection

We employ 128-bit encryption technology in all areas our Career Site which require you to provide your personal information. The Career Site utilizes industry-standard firewalls and Secure Sockets Layer (SSL) technology to allow for the encryption of potentially sensitive personal information, such as your name, address and email address.  The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Career Site, you are responsible for keeping this password confidential. We ask you not to share your password with anyone. You should recognize, however, that no computer system is fully secure and that there are inherent risks associated with Internet transactions. Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Career Site. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on our Career Site. To make sure you have the latest security features on your browser, you may want to download the most recent version of your favorite browser, which should have full SSL support.

Governing Law

The laws of the State of New York shall govern this Privacy Notice

Limitation of Liability

IN NO EVENT WILL OUR COMPANY HAVE ANY LIABILITY WHATSOEVER FOR ANY ERRORS OR OMISSIONS IN INFORMATION ON OUR CAREER SITE, OR FOR ANY DAMAGES, LOSSES, OR EXPENSES THAT MAY OCCUR WHILE ACCESSING OUR CAREER SITE, OR ANY LINKED SITE, OR THE INABILITY TO ACCESS THESE SITES; OR ANY FAILURE OF PERFORMANCE, ERROR, OMISSION, INTERRUPTION, DEFECT, DELAY IN OPERATION OR TRANSMISSION, COMPUTER VIRUS OR LINE OR SYSTEM FAILURE; OR ANY CONSEQUENTIAL, INCIDENTAL, INDIRECT OR SPECIAL DAMAGES ARISING OUT OF THE BREACH OF THIS PRIVACY NOTICE, HOWEVER OCCASIONED.

Updates To This Privacy Notice

We may change this Privacy Notice from time to time. Any changes to this Privacy Notice go into effect upon the effective date of the revised notice.